Service Overview

A comprehensive evaluation of your current PMO functions to identify what should be eliminated, automated, or transformed for future success. This service provides a clear roadmap for moving from traditional administrative oversight to strategic value creation.

Key Value Proposition

“Stop doing what doesn’t work. Start doing what creates value.”

Most PMO transformations fail because they add new capabilities on top of outdated functions. Our approach begins by systematically identifying and eliminating the administrative overhead, rigid processes, and bureaucratic barriers that prevent PMOs from delivering strategic value.

Service Components Phase 1: Current State Assessment (2-3 weeks)

Comprehensive PMO Function Audit

• Complete inventory of all current PMO functions, processes, and activities
• Time and resource analysis of administrative vs. value-added activities
• Stakeholder perception assessment through interviews and surveys
• Technology and tool utilization review
• Cost-benefit analysis of existing PMO investments

Organizational Impact Analysis

• Assessment of PMO effectiveness in supporting organizational strategy
• Identification of friction points and bottlenecks in current processes
• Analysis of PMO relationship with project teams, executives, and stakeholders
• Review of PMO success metrics and their alignment with business outcomes

Phase 2: Decommissioning Strategy Development (1-2 weeks)

Function Elimination Roadmap

• Prioritized list of functions to eliminate, automate, or transform
• Risk assessment for each decommissioning decision
• Change management strategy for eliminating established processes
• Communication plan for stakeholders affected by changes

Automation Opportunity Identification

• Specific recommendations for AI and automation implementations
• ROI analysis for technology investments
• Integration requirements with existing systems
• Timeline and resource requirements for automation initiatives

Phase 3: Strategic Positioning Plan (1 week)

Future State Vision

• Clear definition of the PMO’s strategic role and value proposition
• New organizational positioning and stakeholder relationships
• Success metrics aligned with business outcomes
• Governance model recommendations for the transformed PMO

Deliverables

• PMO Assessment Report (20-30 pages) with current state analysis and recommendations
• Decommissioning Roadmap with prioritized action items and timelines
• Automation Implementation Plan with specific technology recommendations and ROI projections
• Stakeholder Communication Strategy for managing transformation messaging
• Success Metrics Framework with KPIs for measuring PMO transformation effectiveness
• Executive Presentation summarizing findings and recommendations for leadership review

Pricing Model

Based on organization size, PMO complexity, and number of stakeholder interviews

Success Metrics

• 40-60% reduction in PMO administrative overhead within 6 months
• Measurable improvement in stakeholder satisfaction scores
• Clear ROI demonstration for automation investments
• Successful elimination of identified bureaucratic barriers